Compliance Streamlined

Compliance Preparation & Audits
ISO 27001, SOC 2 Type I & II, GDPR, CCPA, SEC / FINRA, GLBA NIST 800-171, EU-U.S. Shield, and HIPAA

Vigilant Systems provides internal audit and compliance preparation and audit resources.

Prior to a certification or attestation audit, Vigilant Systems provides audit preparation to ensure compliance with required policies, process controls, and practices for Security, Confidentiality and Privacy, Accessibility, and Data Integrity.

We leave the actual audits to the appropriate Certified Public Accountants (CPAs) who specialize in auditing and certifying controls to meet audit requirements. We do, however, have great partners who complete the audit, and our relationship with them ensures the best possible outcome by ensuring the proper policies, controls, and practices are in place to safeguard your customer information and your company’s intellectual property.

Data Systems Protection
Security Controls are Essential. Privacy and Confidentiality are expected.

Businesses and individual’s critical information is constantly at risk in a world chock-full of predators looking to steal or abuse that information. Security controls in compliance with regulatory requirements are only the first step of achieving a level of information control that helps avoid potentially devastating consequences from losing control of information (yours, the company’s, or the client’s).

If your company collects, uses, discloses, or shares personal information, conforming to the appropriate privacy controls is equally important. Vigilant Systems is equipped to help your organization achieve compliance and certification by demonstrating these controls. If your clients aren’t yet demanding this level of compliance, they will.

Investigations
Most companies will face an internal investigation at some point.

Internal investigations are an essential part of an Information Governance and Security program. It’s a serious matter when there’s alleged misconduct or a violation of company and regulatory compliance rules. It is, however, essential that an internal investigation be conducted to uncover the truth about misconduct or fraud without harming innocent employees.

Internal investigations require careful, discreet planning; fair, consistent execution; careful analysis; sensitivity; and an understanding of the legalities involved. If an enterprise has the appropriate policies, processes, and governance of its information management systems in place, it should have the authority and responsibility to conduct internal investigations to protect the business and its stakeholders as required. Vigilant Systems is your trusted party for internal investigations.

Defensible Data Destruction
Tightening relationships among the Business, Legal, Records Management, and IT departments improves efficiency by enhancing collaboration.

Most companies are unable to defensibly dispose of information due to the lack of a defensible, repeatable, transparent, ongoing, and manageable process that spans the business, legal, RIM, and IT organizations and lacks a systematic linkage across their processes. Vigilant Systems has the people, processes, and technologies to make defensible decisions about which data can and should be destroyed, and to provide the audit trail and reports to demonstrate compliance.

Vigilant Systems instills a culture of compliance across diverse workplaces and agencies by providing intelligent tools that drive positive change in data management.

Policy and Regulatory Analysis
Actionable, Manageable, and Auditable Policies are critical to Regulatory Compliance.

A policy- and procedure-based information governance system can help companies reduce their data overhead, reduce litigation risk, and ensure compliance with industry-required guidelines and standards. Ideally, information should be effectively managed throughout its entire life cycle, from inception to destruction. This includes setting clear data retention policies and addressing long-term preservation requirements.

When information governance policies are well planned, well executed, and well managed, data becomes more visible and accessible across your entire organization, facilitating the next course of action. Vigilant Systems has a 5-step influence framework for Policy Integration that we help infuse into the organization’s standard operating procedures. Once the ‘owners’ of the process within the organization are identified and tested, we work to teach them how to integrate policies into their organization and manage their successful integration going forward.